[Micronet] Campus Apple ID account?

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[Micronet] Campus Apple ID account?

Beth Muramoto
This may seem like a stupid and illogical question, but is there a campus Apple ID account?

Reason for asking is that as I'm facing updating our computers for their OS updates and any "departmental" apps that we might purchase through the App Store, I wanted to know if others on campus are just creating or using departmental email accounts to create Apple ID accounts or using their own personal Apple IDs to initiate updates? 

I may be acting unnecessarily hesitant, but I won't want to use my personal Apple ID if I can avoid it to do these installs because I could accidentally charge my account for an app as well as be associated with all of the updates, but I'm not sure what kind of account I should create and associate with the Apple ID, like should I use an existing departmental account or create one for this purpose? Seems logical, but I'm not sure if I'm missing any pitfalls to doing that. Do I need to create another bmail account for this purpose?

As it is, we're trying to be compliant with Minimum Security Standards already in that I'm the admin login for our staff computers so any updates now (OS, Office, Adobe, Flash, Java etc.) as well as any installations are done by me and not the users.

I'm trying to wrap my head around continuing to be compliant and keeping up in general.

Sorry if my questions are a bit vague. I'm not sure what the right questions to ask to get the answers I'm seeking. I'm not explicitly asking security questions, but they are intricately tied to these kinds of processes.

As always, I appreciate any feedback and "real world" experiences that any of you can provide.

Thanks.

Beth

--
***********************************************
Beth Muramoto
Computer Resource Specialist
Graduate School of Education
University of California, Berkeley
1650 Tolman Hall
Berkeley, CA 94720
Email:  mailto:[hidden email]
Phone:  (510) 643-0203 
Fax:  (510) 643-6239

The Formula for Success:  Underpromise, overdeliver.
- Tom Peters

You have to decide what your highest priorities are and have the courage to say 'no' to other things." 

-Stephen Covey

I'm a great believer in luck and I find the harder I work, the more I have of it. 

-Coleman Cox

***********************************************


 
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Re: [Micronet] Campus Apple ID account?

Vivian Sophia
Some departments have set up a departmental Apple ID to use for this stuff.
--
Vivian Sophia
Letters and Science computer support


On Fri, Apr 5, 2013 at 10:18 AM, Beth J MURAMOTO <[hidden email]> wrote:
This may seem like a stupid and illogical question, but is there a campus Apple ID account?

Reason for asking is that as I'm facing updating our computers for their OS updates and any "departmental" apps that we might purchase through the App Store, I wanted to know if others on campus are just creating or using departmental email accounts to create Apple ID accounts or using their own personal Apple IDs to initiate updates? 

I may be acting unnecessarily hesitant, but I won't want to use my personal Apple ID if I can avoid it to do these installs because I could accidentally charge my account for an app as well as be associated with all of the updates, but I'm not sure what kind of account I should create and associate with the Apple ID, like should I use an existing departmental account or create one for this purpose? Seems logical, but I'm not sure if I'm missing any pitfalls to doing that. Do I need to create another bmail account for this purpose?

As it is, we're trying to be compliant with Minimum Security Standards already in that I'm the admin login for our staff computers so any updates now (OS, Office, Adobe, Flash, Java etc.) as well as any installations are done by me and not the users.

I'm trying to wrap my head around continuing to be compliant and keeping up in general.

Sorry if my questions are a bit vague. I'm not sure what the right questions to ask to get the answers I'm seeking. I'm not explicitly asking security questions, but they are intricately tied to these kinds of processes.

As always, I appreciate any feedback and "real world" experiences that any of you can provide.

Thanks.

Beth

--
***********************************************
Beth Muramoto
Computer Resource Specialist
Graduate School of Education
University of California, Berkeley
1650 Tolman Hall
Berkeley, CA 94720
Email:  mailto:[hidden email]
Phone:  (510) 643-0203 
Fax:  (510) 643-6239

The Formula for Success:  Underpromise, overdeliver.
- Tom Peters

You have to decide what your highest priorities are and have the courage to say 'no' to other things." 

-Stephen Covey

I'm a great believer in luck and I find the harder I work, the more I have of it. 

-Coleman Cox

***********************************************



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Re: [Micronet] Campus Apple ID account?

Ingrid Berg
In reply to this post by Beth Muramoto
I set up a departmental Apple ID for our new MacbookPro, used a departmental email alias that goes to all 3 of us in our unit, but left out  the billing section. But when some necessary software updates came up, they wouldn't go through until I setup the billing section.... after pouring over support, I found you can set up the section with a valid credit card number then go back in and remove the credit card, so any products that require payment will prompt you for your credit card. This way we don't accidentally purchase things.

-

ingrid berg
media designer
uc berkeley school of public health
417.g university hall no.7360
berkeley ca 94720
510.642.9185
[hidden email]
http://sph.berkeley.edu

Support The Campaign for the School of Public Health: http://givetocal.berkeley.edu/publichealth

Join us on Facebook: http://www.facebook.com/berkeleyhealth


On 4/5/2013 10:18 AM, Beth J MURAMOTO wrote:
This may seem like a stupid and illogical question, but is there a campus Apple ID account?

Reason for asking is that as I'm facing updating our computers for their OS updates and any "departmental" apps that we might purchase through the App Store, I wanted to know if others on campus are just creating or using departmental email accounts to create Apple ID accounts or using their own personal Apple IDs to initiate updates? 

I may be acting unnecessarily hesitant, but I won't want to use my personal Apple ID if I can avoid it to do these installs because I could accidentally charge my account for an app as well as be associated with all of the updates, but I'm not sure what kind of account I should create and associate with the Apple ID, like should I use an existing departmental account or create one for this purpose? Seems logical, but I'm not sure if I'm missing any pitfalls to doing that. Do I need to create another bmail account for this purpose?

As it is, we're trying to be compliant with Minimum Security Standards already in that I'm the admin login for our staff computers so any updates now (OS, Office, Adobe, Flash, Java etc.) as well as any installations are done by me and not the users.

I'm trying to wrap my head around continuing to be compliant and keeping up in general.

Sorry if my questions are a bit vague. I'm not sure what the right questions to ask to get the answers I'm seeking. I'm not explicitly asking security questions, but they are intricately tied to these kinds of processes.

As always, I appreciate any feedback and "real world" experiences that any of you can provide.

Thanks.

Beth

 


 
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http://micronet.berkeley.edu

Messages you send to this mailing list are public and world-viewable, and the list's archives can be browsed and searched on the Internet.  This means these messages can be viewed by (among others) your bosses, prospective employers, and people who have known you in the past.
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Re: [Micronet] Campus Apple ID account?

Beth Muramoto
Ingrid,

Great information about the credit card process and how to control the purchasing process. That was what I was worried about and I admit the only experience I've had with any app purchases have been personal so putting in my credit information was pretty much an expected and necessary part of the process.

Thanks for this information. It's very helpful.

Beth


On Fri, Apr 5, 2013 at 10:33 AM, Ingrid Berg <[hidden email]> wrote:
I set up a departmental Apple ID for our new MacbookPro, used a departmental email alias that goes to all 3 of us in our unit, but left out  the billing section. But when some necessary software updates came up, they wouldn't go through until I setup the billing section.... after pouring over support, I found you can set up the section with a valid credit card number then go back in and remove the credit card, so any products that require payment will prompt you for your credit card. This way we don't accidentally purchase things.

-

ingrid berg
media designer
uc berkeley school of public health
417.g university hall no.7360
berkeley ca 94720
510.642.9185
[hidden email]
http://sph.berkeley.edu

Support The Campaign for the School of Public Health: http://givetocal.berkeley.edu/publichealth

Join us on Facebook: http://www.facebook.com/berkeleyhealth


On 4/5/2013 10:18 AM, Beth J MURAMOTO wrote:
This may seem like a stupid and illogical question, but is there a campus Apple ID account?

Reason for asking is that as I'm facing updating our computers for their OS updates and any "departmental" apps that we might purchase through the App Store, I wanted to know if others on campus are just creating or using departmental email accounts to create Apple ID accounts or using their own personal Apple IDs to initiate updates? 

I may be acting unnecessarily hesitant, but I won't want to use my personal Apple ID if I can avoid it to do these installs because I could accidentally charge my account for an app as well as be associated with all of the updates, but I'm not sure what kind of account I should create and associate with the Apple ID, like should I use an existing departmental account or create one for this purpose? Seems logical, but I'm not sure if I'm missing any pitfalls to doing that. Do I need to create another bmail account for this purpose?

As it is, we're trying to be compliant with Minimum Security Standards already in that I'm the admin login for our staff computers so any updates now (OS, Office, Adobe, Flash, Java etc.) as well as any installations are done by me and not the users.

I'm trying to wrap my head around continuing to be compliant and keeping up in general.

Sorry if my questions are a bit vague. I'm not sure what the right questions to ask to get the answers I'm seeking. I'm not explicitly asking security questions, but they are intricately tied to these kinds of processes.

As always, I appreciate any feedback and "real world" experiences that any of you can provide.

Thanks.

Beth

 



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--
***********************************************
Beth Muramoto
Computer Resource Specialist
Graduate School of Education
University of California, Berkeley
1650 Tolman Hall
Berkeley, CA 94720
Email:  mailto:[hidden email]
Phone:  (510) 643-0203 
Fax:  (510) 643-6239

The Formula for Success:  Underpromise, overdeliver.
- Tom Peters

You have to decide what your highest priorities are and have the courage to say 'no' to other things." 

-Stephen Covey

I'm a great believer in luck and I find the harder I work, the more I have of it. 

-Coleman Cox

***********************************************


 
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The following was automatically added to this message by the list server:

To learn more about Micronet, including how to subscribe to or unsubscribe from its mailing list and how to find out about upcoming meetings, please visit the Micronet Web site:

http://micronet.berkeley.edu

Messages you send to this mailing list are public and world-viewable, and the list's archives can be browsed and searched on the Internet.  This means these messages can be viewed by (among others) your bosses, prospective employers, and people who have known you in the past.
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Re: [Micronet] Campus Apple ID account?

Andrew Laurence
In reply to this post by Beth Muramoto

Hi all,

 

Unfortunately, the mechanisms of iTunes-based software delivery and the AppleID-based do not readily lend themselves to department-owned software asset management.  The best thing is to have an AppleID owned by the department, tied to a purchasing-authorized credit card.  Using that AppleID, purchase the software via the Volume Licence programs (if available for that product).  For none VLP products in the App Store(s), you can use the purchase packs that are essentially iTunes gift cards; purchase the individual apps from the App Store(s) and ‘gift’ them to AppleIDs associated to the end-users (or their computers).

 

Apple’s options for education software licensing are spread across:

http://www.apple.com/education/how-to-buy/software-licensing.html

http://www.apple.com/education/volume-purchase-program/

http://www.apple.com/education/volume-purchase-program/faq.html

http://www.apple.com/education/volume-licensing/

http://www.apple.com/education/licensingprogram/

 

At their core, Apple’s iTunes commerce and the AppleID systems were originally built for the sale and gifting of individual songs.  When viewed through lens, you can see how these efforts are ungainly wedged in.

 

Related to this topic, the below email was written about licensing and distributing Mountain Lion.

 

-Andrew Laurence

(guest submission from Irvine)

 

 

 

From: Andrew Laurence
Sent: Wednesday, September 26, 2012 5:20 PM
To: Bob Hudack (UCI)
Subject: Re: [LICENSING] Apple Mountain Lion - Care to comment?

 

IIRC, Apple's (IMHO asinine) recommendation is to either:

 

[1] Issue the bulk-purchased app codes to an invidual's AppleID.  This effectively transfers ownership of the license to the the AppleID.  

 

In the case of a *personal* AppleID, this presents an asset/benefit problem for an institutional-owned license; ownership effectively transfers to the individual AppleID. 

          Further, the OS X EULA stipulates that institutional machines must each own their own copy; this provision is (so far as I know) *not* enforced by the App Store itself.  If we transfer an app code to a personal AppleID, that person's *personal* Macs then see that they are enabled to install the product.

 

[2] The institution issues AppleIDs to each user, for use with institutional software.   The end-user must know the password, and flip back and forth between that ID and any personal ID.  Annoying.

          However, this obviates the EULA problem outlined above.

 

Ultimately, the App Store and AppleIDs are not intended for software asset management.

 

[3] OS X can be distributed and installed through conventional methods:  Put the installer on a file server, distribute boot CD/USB sticks, etc.  If installed via this method, the App Store seems to install OS X updates regardless of whether the AppleID has codes attached an OS X license.

 

 

-Andrew

 

 


 
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Re: [Micronet] Campus Apple ID account?

Gregory German
<base href="x-msg://270/">The departmental AppleID seems like the only way to go.  However, the other things mentioned in the previous post work for iOS devices and purchases in the iTunes Store, but don't work for purchases in the Mac App Store, which I believe is what the original poster was asking about.  The Volume Purchase program only applies to iOS apps.  And you cannot "gift" apps in the Mac App Store, though I've never understood why.  Seems like the same mechanism should work as it does in the iTunes Store, but it's not there.  The gift card option is iffy because you're then not actually purchasing the software, but purchasing something that enables someone else to get the software.  I'm not sure that's a good procedure.

We've struggled with how to deal with the Mac App Store, but Apple doesn't seem interested in making this any easier on us.

Greg

--

Gregory German
Systems Administrator
Educational Technology Services
(510) 847-2148

On Apr 5, 2013, at 3:04 PM, Andrew Laurence <[hidden email]> wrote:

Hi all,
 
Unfortunately, the mechanisms of iTunes-based software delivery and the AppleID-based do not readily lend themselves to department-owned software asset management.  The best thing is to have an AppleID owned by the department, tied to a purchasing-authorized credit card.  Using that AppleID, purchase the software via the Volume Licence programs (if available for that product).  For none VLP products in the App Store(s), you can use the purchase packs that are essentially iTunes gift cards; purchase the individual apps from the App Store(s) and ‘gift’ them to AppleIDs associated to the end-users (or their computers).
 
Apple’s options for education software licensing are spread across:
 
At their core, Apple’s iTunes commerce and the AppleID systems were originally built for the sale and gifting of individual songs.  When viewed through lens, you can see how these efforts are ungainly wedged in.
 
Related to this topic, the below email was written about licensing and distributing Mountain Lion.
 
-Andrew Laurence
(guest submission from Irvine)
 
 
 
From: Andrew Laurence 
Sent: Wednesday, September 26, 2012 5:20 PM
To: Bob Hudack (UCI)
Subject: Re: [LICENSING] Apple Mountain Lion - Care to comment?
 
IIRC, Apple's (IMHO asinine) recommendation is to either:
 
[1] Issue the bulk-purchased app codes to an invidual's AppleID.  This effectively transfers ownership of the license to the the AppleID.  
 
In the case of a *personal* AppleID, this presents an asset/benefit problem for an institutional-owned license; ownership effectively transfers to the individual AppleID. 
          Further, the OS X EULA stipulates that institutional machines must each own their own copy; this provision is (so far as I know) *not* enforced by the App Store itself.  If we transfer an app code to a personal AppleID, that person's *personal* Macs then see that they are enabled to install the product.
 
[2] The institution issues AppleIDs to each user, for use with institutional software.   The end-user must know the password, and flip back and forth between that ID and any personal ID.  Annoying.
          However, this obviates the EULA problem outlined above.
 
Ultimately, the App Store and AppleIDs are not intended for software asset management.
 
[3] OS X can be distributed and installed through conventional methods:  Put the installer on a file server, distribute boot CD/USB sticks, etc.  If installed via this method, the App Store seems to install OS X updates regardless of whether the AppleID has codes attached an OS X license.
 
 
-Andrew
 
 

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To learn more about Micronet, including how to subscribe to or unsubscribe from its mailing list and how to find out about upcoming meetings, please visit the Micronet Web site:

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Messages you send to this mailing list are public and world-viewable, and the list's archives can be browsed and searched on the Internet.  This means these messages can be viewed by (among others) your bosses, prospective employers, and people who have known you in the past.