[Micronet] How to create an electronic signature?

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[Micronet] How to create an electronic signature?

Eric Fong

Hi all:

 

One of my faculty was sent a message stating that she could send an electronic signature to the Academic Personnel Office to them.  Is it as simple as scanning her signature and sending it as a JPG or is there more to it?  Thanks.

 

Eric

 

 

===============================================================================

 

Eric Fong

Computer Resource Specialist / Assistant III

Department of Ethnic Studies

UC Berkeley

506 Barrows Hall #2570

Berkeley, CA  94720

510.642.6555 - Phone

510.642.6456 - Fax

 


 
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Re: [Micronet] How to create an electronic signature?

Richard DeShong-2

“Electronic Signature” could mean several things, depending on the purpose/context.  With your type of request, it usually means, as you guessed, a picture of the person’s signature. 

 

I’m curious, are all staff in Ethnic Studies being asked to submit signature’s?  Or, why only this staff member?

--

Richard DeShong,  Systems Analyst

Athletic Study Center,  U.C. Berkeley

 

 

From: Eric Fong            Sent: Thursday, September 20, 2012 9:53 AM
Hi all:

One of my faculty was sent a message stating that she could send an electronic signature to the Academic Personnel Office to them.  Is it as simple as scanning her signature and sending it as a JPG or is there more to it?  Thanks.

Eric

Computer Resource Specialist / Assistant III

Department of Ethnic Studies


 
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Re: [Micronet] How to create an electronic signature?

Eric Fong

Nope.  Just this faculty member.  This is part of the message she was sent:

 

Dear Committee Members -

Electronic signatures are permissible and often more convenient than
arranging a time to sign the report. If that works for you, please email
me your e-signature and I will attach to the report. If not, then please
let me know when you are able to sign the report starting Wednesday.”

 

I am of the opinion that it’s just a scan of a signature so that’s what I’ll probably have her do.  But I was just wondering if there was something else I was not aware of.

 

Eric



 

From: [hidden email] [mailto:[hidden email]] On Behalf Of Richard DeShong
Sent: Thursday, September 20, 2012 10:19 AM
To: [hidden email]
Subject: Re: [Micronet] How to create an electronic signature?

 

“Electronic Signature” could mean several things, depending on the purpose/context.  With your type of request, it usually means, as you guessed, a picture of the person’s signature. 

 

I’m curious, are all staff in Ethnic Studies being asked to submit signature’s?  Or, why only this staff member?

--

Richard DeShong,  Systems Analyst

Athletic Study Center,  U.C. Berkeley

 

 

From: Eric Fong            Sent: Thursday, September 20, 2012 9:53 AM
Hi all:

One of my faculty was sent a message stating that she could send an electronic signature to the Academic Personnel Office to them.  Is it as simple as scanning her signature and sending it as a JPG or is there more to it?  Thanks.

Eric

Computer Resource Specialist / Assistant III

Department of Ethnic Studies


 
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Re: [Micronet] How to create an electronic signature?

Bruce Satow
In reply to this post by Eric Fong
I believe there is a way to do it with Adobe Acrobat (full version, not reader).  I had to digitally sign a HIPAA form on a PDF sent to  me via email and the PDF allowed me to do this.  It's not a signature per say, but more of a "certificate" style signature.


On 9/20/2012 9:52 AM, Eric Fong wrote:

Hi all:

 

One of my faculty was sent a message stating that she could send an electronic signature to the Academic Personnel Office to them.  Is it as simple as scanning her signature and sending it as a JPG or is there more to it?  Thanks.

 

Eric

 

 

===============================================================================

 

Eric Fong

Computer Resource Specialist / Assistant III

Department of Ethnic Studies

UC Berkeley

506 Barrows Hall #2570

Berkeley, CA  94720

510.642.6555 - Phone

510.642.6456 - Fax

 



 
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Re: [Micronet] How to create an electronic signature?

William
I've been signing my time sheets with the full Acrobat.  It's convenient and saves paper, plus you can keep your copies digitally without having to scan it back.
William Chen
Systems Administrator
College of Chemistry
University of California, Berkeley
 
On 9/20/2012 10:28 AM, Bruce Satow wrote:
I believe there is a way to do it with Adobe Acrobat (full version, not reader).  I had to digitally sign a HIPAA form on a PDF sent to  me via email and the PDF allowed me to do this.  It's not a signature per say, but more of a "certificate" style signature.


On 9/20/2012 9:52 AM, Eric Fong wrote:

Hi all:

 

One of my faculty was sent a message stating that she could send an electronic signature to the Academic Personnel Office to them.  Is it as simple as scanning her signature and sending it as a JPG or is there more to it?  Thanks.

 

Eric

 

 

===============================================================================

 

Eric Fong

Computer Resource Specialist / Assistant III

Department of Ethnic Studies

UC Berkeley

506 Barrows Hall #2570

Berkeley, CA  94720

510.642.6555 - Phone

510.642.6456 - Fax

 



 
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Re: [Micronet] How to create an electronic signature?

William
I should have added that I would hope other HR departments on campus would start doing this to save on paper, considering that we have a license agreement to the full Adobe Suite.  We might as well make use of the money that's already been spent and save on printing costs campus wide.
William Chen
Systems Administrator
College of Chemistry
University of California, Berkeley 
On 9/20/2012 10:48 AM, William wrote:
I've been signing my time sheets with the full Acrobat.  It's convenient and saves paper, plus you can keep your copies digitally without having to scan it back.
William Chen
Systems Administrator
College of Chemistry
University of California, Berkeley
 
On 9/20/2012 10:28 AM, Bruce Satow wrote:
I believe there is a way to do it with Adobe Acrobat (full version, not reader).  I had to digitally sign a HIPAA form on a PDF sent to  me via email and the PDF allowed me to do this.  It's not a signature per say, but more of a "certificate" style signature.


On 9/20/2012 9:52 AM, Eric Fong wrote:

Hi all:

 

One of my faculty was sent a message stating that she could send an electronic signature to the Academic Personnel Office to them.  Is it as simple as scanning her signature and sending it as a JPG or is there more to it?  Thanks.

 

Eric

 

 

===============================================================================

 

Eric Fong

Computer Resource Specialist / Assistant III

Department of Ethnic Studies

UC Berkeley

506 Barrows Hall #2570

Berkeley, CA  94720

510.642.6555 - Phone

510.642.6456 - Fax

 



 
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Re: [Micronet] How to create an electronic signature?

Yau-Man Chan
In reply to this post by Eric Fong
At Chemistry we have been asking that all forms be signed digitally - its done easily using Acrobat Pro (before the campus licensed deal we use to spend over15k per year buying acrobat for everyone!!!)
Scanning your signature image is optional and strictly for cosmetic purpose. Just open the Tool panel and the first time you do it, the program will walk you thru setting a signature up . "Signing" a PDF doc basically puts a date time location stamp and embed other metadata into the document which will legally be traceable to the signer. After "signing" lock the document. That's it. 



Sent from my iPhone

On Sep 20, 2012, at 9:52 AM, "Eric Fong" <[hidden email]> wrote:

Hi all:

 

One of my faculty was sent a message stating that she could send an electronic signature to the Academic Personnel Office to them.  Is it as simple as scanning her signature and sending it as a JPG or is there more to it?  Thanks.

 

Eric

 

 

===============================================================================

 

Eric Fong

Computer Resource Specialist / Assistant III

Department of Ethnic Studies

UC Berkeley

506 Barrows Hall #2570

Berkeley, CA  94720

510.642.6555 - Phone

510.642.6456 - Fax

 


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Re: [Micronet] How to create an electronic signature?

Richard DeShong-2
In reply to this post by Eric Fong

Other responses are talking about the more technical meaning of “electronic signature” – that is, an attempt to prove that it was really you that signed the document.  But the message in the email is stating that another person wants to “attach” the faculty members signature to a report.  If this is for payroll, or any document having to do with money, then that isn’t appropriate – unless there are security procedures in place.  An example would be a signing machine that signs payroll checks.  The people that manage those machines are very protective of them.

 

But this request sounds like they want to be able to produce an electronic version of a report that is already signed – without having to print a copy, have the person sign it, and then scan the copy back into electronic form.

 

I would just add a “terms of use” statement when you send the jpg file.  Something to the affect that the faculty member is giving them permission to attach this signature to only this specific report.

--

Richard DeShong

 

From: Eric Fong [mailto:[hidden email]]      Sent: Thursday, September 20, 2012 10:27 AM

Nope.  Just this faculty member.  This is part of the message she was sent:

 

Dear Committee Members -

Electronic signatures are permissible and often more convenient than
arranging a time to sign the report. If that works for you, please email
me your e-signature and I will attach to the report. If not, then please
let me know when you are able to sign the report starting Wednesday.”

 

I am of the opinion that it’s just a scan of a signature so that’s what I’ll probably have her do.  But I was just wondering if there was something else I was not aware of.

 

Eric

 

 

From: Richard DeShong             Sent: Thursday, September 20, 2012 10:19 AM

“Electronic Signature” could mean several things, depending on the purpose/context.  With your type of request, it usually means, as you guessed, a picture of the person’s signature. 

 

I’m curious, are all staff in Ethnic Studies being asked to submit signature’s?  Or, why only this staff member?

--

Richard DeShong,  Systems Analyst

Athletic Study Center,  U.C. Berkeley

 

 

From: Eric Fong            Sent: Thursday, September 20, 2012 9:53 AM
Hi all:

One of my faculty was sent a message stating that she could send an electronic signature to the Academic Personnel Office to them.  Is it as simple as scanning her signature and sending it as a JPG or is there more to it?  Thanks.

Eric

Computer Resource Specialist / Assistant III

Department of Ethnic Studies


 
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