[Micronet] Job Opp: Financial & Operations Administrator for EVCP Office

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[Micronet] Job Opp: Financial & Operations Administrator for EVCP Office

Andrea Lambert

This a great career opportunity in our office that I wanted to share. Please forward on to those you think might be interested!



Financial & Operations Administrator, Executive Vice Chancellor and Provost Office (7377U), #19775

About Berkeley
The University of California, Berkeley, is one of the world’s most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley’s culture of openness, freedom and acceptance—academic and artistic, political and cultural—make it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.
Application Review Date
The First Review Date for this job is: 5/19/2015
Departmental Overview
UC Berkeley’s Office of the Executive Vice Chancellor and Provost (EVCP) collaborates with senior administrators to address issues that cut across divisional lines and lead strategic campus initiatives in partnership with the Chancellor’s office.

EVCP is responsible for planning, developing, implementing, assessing and improving all academic programs, policies and supporting infrastructure. This includes overseeing faculty recruitment, retention and renewal as well as thorough review of appointments, tenure and promotion for Berkeley's 1,600 fulltime faculty. In addition, EVCP is responsible for planning, quality and delivery of education provided to Berkeley's 26,000 undergraduate students and 10,000 graduate students. These activities are carried out in partnership with the Academic Senate under Berkeley's shared governance model.

Supporting the Executive Vice Chancellor and Provost in these efforts is a team of exceptional academic leaders – Vice Chancellors, Vice Provosts, and Deans – as well as professional staff administration. Join EVCP as a staff member committed to sustaining Berkeley's extraordinary access and excellence.

The Financial & Operations Administrator (Administrative Officer 3) position provides support in two broad categories: Financial and administrative operations for the Executive Vice Chancellor and Provost (EVCP) division, and special functions in support of the Divisional Finance Coordinator, Office of the EVCP.

Working under the direction of the Divisional Finance Coordinator, the Financial & Operations Administrator supports the implementation of financial and administrative operations of the EVCP division, which includes the following units: the EVCP Immediate Office, Center for Jewish Studies, Center for Race and Gender, and the Center for Studies in Higher Education.  In addition, you will work with the Finance Coordinator on short and long term financial issues and planning. You will also provide other duties including financial and administrative support for the Vice Chancellor of Undergraduate Education, the Vice Provost for the Faculty, the Vice Provost – Strategic Academic Planning & Facilities, and their respective reporting units; the Associate Vice Chancellor of Arts and Design; and the Academic Senate.



• Under the direction of the Divisional Finance Coordinator, implements the annual budget process for EVCP divisional units, including updating budget plans and operating forecasts throughout the year.
• Monitors the divisional permanent/campus support funds and operating budgets throughout the fiscal year.  Reports and transacts on divisional provision accounts for decentralized salary and benefits budgets for the EVCP division and other divisions directly supported by EVCP Immediate office (e.g. divisions of Vice Provost for the Faculty, Vice Provost-Strategic Academic Planning & Facilities and Academic Senate).  Analyzes funding and oversees provisions for the divisions.
• Develops and prepares complex budgets with multiple funding sources for grants, general appropriations, and endowments.
• Applies advanced concepts to perform analysis to determine future resource allocations on projects; 
• Performs general ledger and payroll reviews;
• Allocates fringe benefits funding to individual units;
• Maintains the chart of accounts for the EVCP divisional units;
• Coordinates fiscal close activities for the divisions. 
• Provides support to the Divisional Finance Coordinator on short and long term plans related to financial management. Provides budgetary analysis as needed. 
• Serves as org node approver in BearBuy for accounts payable transactions.
• Using CalPlanning, CalReporting and BAIRS systems, works as a member of the finance team in the preparation and analysis of financial reports and projections

Administrative operations:

• Serves as policy compliance reviewer for an array of administrative functions for divisional units.  These functions include reviewing all travel and entertainment transactions for adherence to applicable policies; advising on routine HR policy questions (as a first stop for HR questions); investigates and advises on payroll matters; and other miscellaneous  policy questions (use tax; moving; telecommunications) that may arise in the divisional units. 
• Develops shared file systems for various administrative functions (such as those noted in the item above) that can be accessed by divisional support team and control unit administrator.
• Works with Divisional Finance Coordinator to implement and/or streamline various administrative functions (e.g., honoraria requests, event planning, website/printing services) for divisional units.
• Serves as resource to Divisional Finance Coordinator to devise implementation processes when new administrative systems are rolled out to campus.
• Assists Divisional Finance Coordinator with quarterly meetings of divisional unit staff:  helps define agenda; provides policy background research when need be.
• Serves as resource to divisional staff for various process/procedural questions.  Coordinates training for new divisional staff for functions within purview.

Special Projects:

• Assists and supports the Divisional Finance Coordinator and the Project Policy Analyst with organizational changes, start-up of new units/programs and unit transitions.
• Serves as point person for facility needs and business continuity planning.
• Assists Divisional Finance Coordinator and the Project Policy Analyst with ad hoc research and analyses projects and other special project requests from senior management.
• Other projects as needs arise.

Required Qualifications
• Thorough knowledge of financial analysis and reporting techniques, human resources / personnel policies and procedures for staff and academic employees. 
• Demonstrated experience interpreting and applying rules and regulations, processes, protocols and procedures for budget, account and fund management, personnel management.
• Experience preparing, analyzing, and communicating (financial, operational, and special project) reports to various levels (staff and academic).
• Interpersonal communication skills to include verbal and written, active listening, critical thinking, persuasiveness, advising, counseling, and  political acumen skills.
• Experience with financial, human resources/personnel, and business systems; Intermediate knowledge of MS Excel.
• Strong skills in short term planning, analysis and problem-solving and customer service.

• Bachelors degree in related area and/or equivalent experience/training

Preferred Qualifications
• 3-5 years of experience with financial analysis and reporting techniques, human resources / personnel policies and procedures for staff and academic employees. 
• Knowledge of common University-specific computer application programs (BAIRS, BearBuy, BFS and CalPlanning).
• Experience in an academic environment.

For a complete job description and to apply, please visit http://jobs.berkeley.edu and reference Job #19775 for the complete list of requirements.

For more information, contact Campus Shared Services Recruiter: Justin Fiske at (510) 664-9720.


Andrea Lambert, MA

Special Projects Administrator

Office of the Executive Vice Chancellor & Provost (EVCP)
University of California, Berkeley
200 California Hall, Berkeley, CA 94720-1500
w: 510.643.4940  |  c: 707.484.3102 

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