[Micronet] Setting up email on a copier

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[Micronet] Setting up email on a copier

Beth Muramoto
I'm setting up a copier that has the capability of sending scanned images through email, but I need to input the usual incoming and outgoing servers. Would the outgoing server be smtp.gmail.com as it is on devices and client software? This is my first go at doing this kind of set up. First for everything, I guess.

Thanks for your help as always.

Beth

--
***********************************************
Beth Muramoto
Computer Resource Specialist
Graduate School of Education
University of California, Berkeley
1650 Tolman Hall
Berkeley, CA 94720
Email:  mailto:[hidden email]
Phone:  (510) 643-0203 
Fax:  (510) 643-6239

“Finish each day and be done with it. You have done what you could. Some blunders and absurdities have crept in – forget them as soon as you can. Tomorrow is a new day. You shall begin it serenely and with too high a spirit to be encumbered with your old nonsense.”
                            -Emerson

This is the essence of forgiveness. You can't change what happened but you can make sure it doesn't have the power to prevent you from being happy tomorrow.
                           
                             -Paul Boese

“Kind words do not cost much yet they accomplish much.” 

                            -Blaise Pascal


***********************************************


 
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Re: [Micronet] Setting up email on a copier

Drew Mason
Beth,

Using smtp.gmail.com as the outgoing mail server requires authentication using a gmail login, but storing login credentials on a shared device presents a security risk.  Google offers some alternatives for scenarios like this.  

For information on google's alternative outgoing mail servers, see: https://support.google.com/a/answer/176600?hl=en

I've had success using the aspmx.l.google.com server, but note that there are some trade-offs, such as sending limits and lack of encryption.

The smtp-relay server is a better option, but it requires setup by the Google Apps admin for our domain.  Maybe someone here can chime in about whether this feature has been enabled for berkeley.edu?  

Cheers,
Drew


Drew Mason | AV/IT Specialist


On Wed, Jul 9, 2014 at 12:05 PM, Beth J MURAMOTO <[hidden email]> wrote:
I'm setting up a copier that has the capability of sending scanned images through email, but I need to input the usual incoming and outgoing servers. Would the outgoing server be smtp.gmail.com as it is on devices and client software? This is my first go at doing this kind of set up. First for everything, I guess.

Thanks for your help as always.

Beth

--
***********************************************
Beth Muramoto
Computer Resource Specialist
Graduate School of Education
University of California, Berkeley
1650 Tolman Hall
Berkeley, CA 94720
Email:  mailto:[hidden email]
Phone:  (510) 643-0203 
Fax:  (510) 643-6239

“Finish each day and be done with it. You have done what you could. Some blunders and absurdities have crept in – forget them as soon as you can. Tomorrow is a new day. You shall begin it serenely and with too high a spirit to be encumbered with your old nonsense.”
                            -Emerson

This is the essence of forgiveness. You can't change what happened but you can make sure it doesn't have the power to prevent you from being happy tomorrow.
                           
                             -Paul Boese

“Kind words do not cost much yet they accomplish much.” 

                            -Blaise Pascal


***********************************************



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To learn more about Micronet, including how to subscribe to or unsubscribe from its mailing list and how to find out about upcoming meetings, please visit the Micronet Web site:

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Messages you send to this mailing list are public and world-viewable, and the list's archives can be browsed and searched on the Internet.  This means these messages can be viewed by (among others) your bosses, prospective employers, and people who have known you in the past.
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Re: [Micronet] Setting up email on a copier

John McChesney-Young
In reply to this post by Beth Muramoto
This may be a function of our Xerox WorkCentre 5755 antedating the
switch to Google Apps, but its SMTP address is calmail.berkeley.edu:25
and it still works.

John

On Wed, Jul 9, 2014 at 12:05 PM, Beth J MURAMOTO <[hidden email]> wrote:
> I'm setting up a copier that has the capability of sending scanned images
> through email, but I need to input the usual incoming and outgoing servers.
> Would the outgoing server be smtp.gmail.com as it is on devices and client
> software? ...

--
John McChesney-Young, Administrative Assistant
History of Art Department, 416 Doe MC6020
U. C. Berkeley, Berkeley CA 94720-6020
[hidden email] // voice 1-510-642-5511 // fax 1-510-643-2185

 
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Messages you send to this mailing list are public and world-viewable, and the list's archives can be browsed and searched on the Internet.  This means these messages can be viewed by (among others) your bosses, prospective employers, and people who have known you in the past.
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Re: [Micronet] Setting up email on a copier

Beth Muramoto
John,

Thanks for your email! It was helpful context. I wondered about that as well because we, too, have two older copier set ups which do this feature like with calmail.berkeley.edu, but they were set up well before we made the switch to google and they are still working as well. Were you concerned about the security issue that Drew mentioned? Maybe I can use calmail.berkeley.edu as well on this new Ricoh of ours?

Beth


On Wed, Jul 9, 2014 at 1:07 PM, John McChesney-Young <[hidden email]> wrote:
This may be a function of our Xerox WorkCentre 5755 antedating the
switch to Google Apps, but its SMTP address is calmail.berkeley.edu:25
and it still works.

John

On Wed, Jul 9, 2014 at 12:05 PM, Beth J MURAMOTO <[hidden email]> wrote:
> I'm setting up a copier that has the capability of sending scanned images
> through email, but I need to input the usual incoming and outgoing servers.
> Would the outgoing server be smtp.gmail.com as it is on devices and client
> software? ...

--
John McChesney-Young, Administrative Assistant
History of Art Department, 416 Doe MC6020
U. C. Berkeley, Berkeley CA 94720-6020
[hidden email] // voice 1-510-642-5511 // fax 1-510-643-2185



--
***********************************************
Beth Muramoto
Computer Resource Specialist
Graduate School of Education
University of California, Berkeley
1650 Tolman Hall
Berkeley, CA 94720
Email:  mailto:[hidden email]
Phone:  (510) 643-0203 
Fax:  (510) 643-6239

“Finish each day and be done with it. You have done what you could. Some blunders and absurdities have crept in – forget them as soon as you can. Tomorrow is a new day. You shall begin it serenely and with too high a spirit to be encumbered with your old nonsense.”
                            -Emerson

This is the essence of forgiveness. You can't change what happened but you can make sure it doesn't have the power to prevent you from being happy tomorrow.
                           
                             -Paul Boese

“Kind words do not cost much yet they accomplish much.” 

                            -Blaise Pascal


***********************************************


 
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The following was automatically added to this message by the list server:

To learn more about Micronet, including how to subscribe to or unsubscribe from its mailing list and how to find out about upcoming meetings, please visit the Micronet Web site:

http://micronet.berkeley.edu

Messages you send to this mailing list are public and world-viewable, and the list's archives can be browsed and searched on the Internet.  This means these messages can be viewed by (among others) your bosses, prospective employers, and people who have known you in the past.
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Re: [Micronet] Setting up email on a copier

Richard DeShong-2
Beth,
Using google servers to send mail via devices or for automated emails is not recommended.  Instead, get a departmental email, set a key (so you don't need to use CAS) and send using calmail.berkeley.edu.  You can also use a secure connection.  Below is part of the function call that my system uses to send no-reply type emails:

"calmail.berkeley.edu:465"; $SMTPName; $SMTPPassword; "ssl=1" 

The password variable is the bConnected key that I created.

Using google mail servers runs the risk of your email being flagged as spam.


On Wed, Jul 9, 2014 at 1:14 PM, Beth J MURAMOTO <[hidden email]> wrote:
John,

Thanks for your email! It was helpful context. I wondered about that as well because we, too, have two older copier set ups which do this feature like with calmail.berkeley.edu, but they were set up well before we made the switch to google and they are still working as well. Were you concerned about the security issue that Drew mentioned? Maybe I can use calmail.berkeley.edu as well on this new Ricoh of ours?

Beth


On Wed, Jul 9, 2014 at 1:07 PM, John McChesney-Young <[hidden email]> wrote:
This may be a function of our Xerox WorkCentre 5755 antedating the
switch to Google Apps, but its SMTP address is calmail.berkeley.edu:25
and it still works.

John

On Wed, Jul 9, 2014 at 12:05 PM, Beth J MURAMOTO <[hidden email]> wrote:
> I'm setting up a copier that has the capability of sending scanned images
> through email, but I need to input the usual incoming and outgoing servers.
> Would the outgoing server be smtp.gmail.com as it is on devices and client
> software? ...

--
John McChesney-Young, Administrative Assistant
History of Art Department, 416 Doe MC6020
U. C. Berkeley, Berkeley CA 94720-6020
[hidden email] // voice 1-510-642-5511 // fax 1-510-643-2185



--
***********************************************
Beth Muramoto
Computer Resource Specialist
Graduate School of Education
University of California, Berkeley
1650 Tolman Hall
Berkeley, CA 94720
Email:  mailto:[hidden email]
Phone:  (510) 643-0203 
Fax:  (510) 643-6239

“Finish each day and be done with it. You have done what you could. Some blunders and absurdities have crept in – forget them as soon as you can. Tomorrow is a new day. You shall begin it serenely and with too high a spirit to be encumbered with your old nonsense.”
                            -Emerson

This is the essence of forgiveness. You can't change what happened but you can make sure it doesn't have the power to prevent you from being happy tomorrow.
                           
                             -Paul Boese

“Kind words do not cost much yet they accomplish much.” 

                            -Blaise Pascal


***********************************************



-------------------------------------------------------------------------
The following was automatically added to this message by the list server:

To learn more about Micronet, including how to subscribe to or unsubscribe from its mailing list and how to find out about upcoming meetings, please visit the Micronet Web site:

http://micronet.berkeley.edu

Messages you send to this mailing list are public and world-viewable, and the list's archives can be browsed and searched on the Internet.  This means these messages can be viewed by (among others) your bosses, prospective employers, and people who have known you in the past.




--
Richard DeShong, Systems Analyst, Athletic Study Center, U.C.Berkeley
164 Chavez Student Center, Berkeley, CA, 94720-4220
510-642-5123     asc.berkeley.edu

 
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The following was automatically added to this message by the list server:

To learn more about Micronet, including how to subscribe to or unsubscribe from its mailing list and how to find out about upcoming meetings, please visit the Micronet Web site:

http://micronet.berkeley.edu

Messages you send to this mailing list are public and world-viewable, and the list's archives can be browsed and searched on the Internet.  This means these messages can be viewed by (among others) your bosses, prospective employers, and people who have known you in the past.